Position: Construction Project Support Coordinator
Job Type: Full-time (40 hours/week)
Location: Philippines (Remote, CST hours)
Salary: $7.00-$8.00/hr
Overview
Integrated Hire (formerly AdminEdge) is seeking a highly organized and proactive Remote Construction Project Support Coordinator to support a fast-growing commercial construction company based in Texas. This is a dynamic, high-responsibility role focused on supporting subcontractor coordination, estimating, scheduling, procurement, and general project operations across multiple jobs.
This person will play a critical role in helping projects run smoothly and efficiently by taking ownership of many time-consuming but vital operational tasks, including managing subcontractor paperwork, assembling project tracking tools, supporting takeoffs and basic estimating, assisting with schedules and procurement, and proactively sourcing qualified subs in new markets.
We’re looking for someone with strong attention to detail, excellent spoken English, and proven experience supporting construction operations remotely.
Key Responsibilities
Subcontractor & Document Coordination
- Collect and track subcontractor paperwork including COIs, W9s, lien waivers, contracts, submittals, and monthly draw documentation.
- Build and maintain real-time shared Google Sheets dashboards to track progress across multiple subcontractors and projects.
- Help ensure all required documentation is submitted and accurate before each monthly draw.
Estimating & Takeoffs
- Perform basic quantity takeoffs and rough estimating for materials like drywall, fencing, roofing, etc. based on project scope and plans (when available).
- Assist with pricing out components and assembling high-level budgets for client discussions.
- Create and update cheat sheets for common scopes (e.g., average cost per linear foot for gutters) based on prior bids.
Scheduling & Procurement Support
- Help manage and update both project and internal team schedules.
- Ensure long-lead items are tracked and ordered in time; adjust order timelines when schedules shift.
- Assist in ordering small finish items (e.g., door numbers, bollard covers) and keeping procurement logs up to date.
Subcontractor Sourcing & Prequalification
- Conduct proactive research and outreach to find qualified subcontractors in new geographic areas ahead of upcoming projects.
- Make outbound calls and vet subs for trades like HVAC, plumbing, asphalt, fireproofing, etc.
- Maintain and organize a growing master subcontractor list by trade and region, including "go-to" vendors by category.
Project Support & Internal Efficiency
- Support project managers by handling repetitive, process-driven tasks to free up time for high-level oversight.
- Build simple tools and reference documents that improve internal speed and efficiency (e.g., pricing calculators, past bid trackers).
- Keep internal notes and documentation organized and updated to reduce repetitive work and increase clarity across the team.
Required Qualifications
- 3+ years experience in a construction support, estimating, project coordination, or procurement-related role (remote experience preferred).
- Excellent spoken and written English; comfortable making phone calls to vendors and subcontractors in the U.S.
- Familiarity with Foundation software suite is preferred
- Highly organized and detail-oriented with a proactive mindset.
- Strong working knowledge of Google Workspace (Sheets, Drive, Docs, etc.).
- Able to read construction plans and perform quantity takeoffs using digital tools.
- Familiar with basic construction terminology, documents, and workflows.
Bonus / Nice-to-Have Skills
- Previous vendor management or subcontractor sourcing experience.
- Desire to grow into a more senior operations or procurement role over time.
Job Type: Full-time
Pay: Php70,000.00 - Php80,000.00 per month
Benefits:
- Work from home
Schedule:
- 8 hour shift
- Late shift
Work Location: In person
