Key Accountabilities
Strategy & Governance
- Coordinates with accounting team as part of month end close process
- High level of expected collaboration across all divisions and site locations
- Ability to communicate effectively and precisely with vendor
Business Processes
- Sorts, matches, and analyzes documents for accuracy, completeness, and approval (invoice, packing slip, and receiving ticket) prior to entering into D365
- Verifies the purchase order quantities and items shown during the entry process are accurately reconciled to the invoice. Variances are handled according to company policies
- Reviews, assigns proper general ledger account code, and processes non-purchase order invoices, expense reports, and manual check requests
- Resolves purchase order, incorrect quantities/items received, price variances, discounts, payment terms, etc. discrepancies as efficiently as possible
- Communicates directly with operations staff and vendors to resolve disputes or concerns relating to accounts payable
- Compiles bi-weekly cash requirements reports for the accounting team
- Performs allocation of expenses, such as travel & entertainment, credit card transactions, trade shows, advertising, etc. to proper cost centers and location dimensions during vouchering process
- Enters Form W-9 information into vendor maintenance as needed and processes annual 1099 forms
- Verifies vendor accounts by reconciling monthly statements and related transactions
- Completes various required monthly General Ledger account reconciliations
- Other accounting and finance duties as assigned
Reporting
- Accounts Payable aging reports
- Ad hoc requests
Skills
- Ability to meet critical deadlines and achieve organizational objectives
- Must be proficient in Microsoft Office Suite, with a proficiency in Excel
- Proficiency and experience with accounting software; D365
- Excellent written and verbal communication skills; ability to work across departments and multiple site locations
- Strong attention to detail and excellent organizational skills a must
- Meticulously thrives in a fast paced environment to meet required deadlines
- Ability to prioritize daily tasks
Knowledge and Experience
- 5+ years of proven experience processing accounts payable
- Experience working in a collaborative environment
- Accounting Degree preferable but not necessary
Others:
- 5 years of experience, with a solid General Ledger foundation including multiple legal entity (intercompany), multiple locations, divisions, etc. experience. A bonus would be someone who has dealt with pass-through contracts with a fixed and variable component.
- Must be willing to work night shift schedules (US hours), and during PH Holidays.
- Must be able to work at Alabang, Muntinlupa when work in the office resumes.
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