If you're a dependable and flexible Executive Assistant with a knack in graphic design, we'd like to hear from you!
About Brainbox
Brainbox is different from every other BPO. It’s not just the amazing culture, strong brand, loyal customers and talented staff - it is deeper than that. The Brainbox core value of ‘Always Be Kind’ is embedded in every policy, decision, and every day. We develop our people, and the Philippines management team is all Filipinos. Everything we do aims to provide people with a work culture that helps them improve every single day. From unlimited training to HMO benefits from day 1, we want our people to love what they do and become the best versions of themselves.
We're looking for an Executive Assistant who can provide high-level of executive support to the executives and provide graphic support. For this role, you will be doing a mix of calendar/email management, document formatting, and graphic support to build designed diagrams based on drawings provided by the client. Diagrams will go into proposals, and tender documents and reports for clients.
Requirements
- Any bachelor’s degree
- Demonstrated experience in executive assistance and graphic design or similar roles
- Excellent written and verbal English communication skills.
- High-level document formatting, visual presentation, and branding sense.
- Self-driven and reliable, with initiative to proactively follow up on tasks and actions.
- Familiarity with Australian business culture or experience working with AU clients is preferred.
Duties & Responsibilities
- Graphic support in building designed diagrams based on drawings provided by the client
- Prepare proposals and tender documents reports for clients.
- Manage the Director’s calendar, including client meetings and personal appointments.
- Create and maintain task trackers (e.g. Asana, ClickUp).
- Format and prepare documentation, presentations, proposals, and reports.
- Monitor inboxes and manage routine correspondence.
- Liaise with clients, send reminders, and coordinate onboarding processes.
- Maintain digital file structures, templates, and process documentation (e.g. SOPs).
Tools/Software
- Microsoft 365 (Word, Excel, Outlook, PowerPoint)
- Canva
- Adobe Illustrator
- Any designing tool
Perks
- Attractive and competitive salary
- Tenure-based and Performance-based incentives
- Paid time off
- Day shift
- Unlimited cash incentives for hired referrals
- Engagement and Recognition programs
- HMO on day 1
- Work-life balance with a 37.5h week and free weekends
- International career growth and clients
- Opportunities to travel abroad
- Modern air-conditioned offices, located along MacArthur Highway (easy public transportation access), near residences, malls, and restaurants
- Fun and inclusive working environment and great working culture
- Dedicated local support with local Management, HR, onboarding, payroll, and ICT
- Access to unlimited training and micro-competencies to advance your skills
This role is subject to a number of skills and possible online practical tests.
This position is an onsite role at our Pampanga office. Candidate must be willing to work on-site.
Work Location: Sto. Domingo, Angeles City (across Sacred Heart Medical Hospital)
