LEGAL SECRETARY/EXECUTIVE ASSISTANT
(Reports to the MANAGING PARTNER)
Position Summary:
The Legal Secretary/EA provides clerical support to the Firm. He/she shall ensure that all incoming and outgoing correspondences are documented, tracked, and stored properly in their respective folders or envelopes, and shall ensure that calls and emails are addressed promptly. He/she shall likewise provide secretarial duties to the Firm`s lawyers.
The Legal Secretary/EA is expected to work independently and coordinate with the employees from the different departments. The work requires a high level of discretion and confidentiality.
Duties and Responsibilities:
1. Ensures that all incoming and outgoing Firm correspondence is logged for proper tracking, and timely forwarded to the concerned individuals.
2. Ensures that all relevant documents received are scanned and emailed to the concerned individuals within the day of receipt.
3. Ensures the proper safekeeping of all incoming and outgoing documents, by promptly securing these documents in their proper envelopes or folders.
4. Takes down and receives messages and sees to it that they are relayed to the concerned individuals as soon as possible.
5. Ensures that all visitors and guests are directed to the appropriate officer or employee.
6. Ensures that the Firm`s meeting rooms are clean and presentable for meetings with clients.
7. Maintain the calendar of the Managing Partners, Associate Lawyers, and Department Heads.
8. Process Cash advance requests, liquidations, and other expense report of the Managing Partners, Associate Lawyers, and Department Heads.
9. Manage the budget, book flights arrangement, and travels accommodations of the Managing Partners, Associate Lawyers, and Department Heads.
10. Perform other tasks that may be assigned from time to time.
Minimum Qualifications:
1. Graduate of any four (4) year course
2. At least one (1) year experience in a related field
3. Excellent organizational skills
4. Ability to interact with internal and external stakeholders in a pleasant manner
Job Types: Full-time, Permanent, Fresh graduate
Pay: Php16,000.00 - Php18,000.00 per month
Benefits:
- Company Christmas gift
- Company events
- Health insurance
- Pay raise
- Staff meals provided
- Work from home
Schedule:
- 8 hour shift
Supplemental Pay:
- 13th month salary
- Overtime pay
- Performance bonus
- Yearly bonus
Work Location: In person
Application Deadline: 06/25/2025
Expected Start Date: 07/02/2025
