Duties and Responsibilities
- Maintain general ledger accounts and ensure accuracy of postings.
- Ensure that supporting documents for all transactions are organized and filed (or archived) properly that will make retrieval easy when needed.
- Ensures compliance with proper filing procedures to maintain compliance with BIR Regulations.
- Supervise the recording, monitoring, and reconciliation of all inventory transactions (receipts, issues, transfers, adjustments).
- Conduct periodic physical inventory counts and cycle counts; investigate and resolve variances.
- Coordinate with procurement, warehouse, and operations to ensure proper stock levels and timely replenishment.
- Monitor inventory aging, slow-moving, and obsolete items, and recommend appropriate action.
- Ensure compliance with inventory control policies and internal audit requirements.
- Oversee the processing, verification, and posting of supplier invoices and credit memos.
- Ensure that vendor accounts are accurate and reconciled regularly.
- Monitor payment terms and schedules to optimize cash flow while maintaining good supplier relationships.
- Review and approve payment vouchers for accuracy and completeness.
- Address and resolve supplier payment issues and discrepancies.
- Supervise the preparation and processing of all disbursements (check, bank transfer, electronic payment).
- Ensure disbursements are supported by proper documentation and approved in accordance with company policies.
- Maintain a schedule of recurring payments to avoid penalties or service interruptions.
- Coordinate with General Accounting for funding of payments.
- Safeguard check stocks, online banking credentials, and other payment instruments.
- Prepare inventory, payables, and disbursement reports for management.
- Ensure compliance with internal controls, audit recommendations, and relevant regulations.
- Assist in month-end and year-end closing activities, providing accurate accruals and reconciliations.
- Support external and internal audit requirements related to inventory, payables, and disbursements.
- Assist in the preparation of annual budgets and forecasts.
- Coordinate with auditors by providing required schedules and documents.
- Follow internal control procedures.
- Recommend improvements in accounting processes for efficiency and accuracy.
- Contribute to achieving departmental objectives by performing additional duties as assigned.
Job Type: Full-time
Benefits:
- Additional leave
- Employee discount
- Health insurance
- Life insurance
- Opportunities for promotion
- Paid training
- Promotion to permanent employee
- Staff meals provided
Work Location: In person
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