HR Generalist and Admin Officer

Qualifications

• Graduate of BS Psychology or any other Human Resources-related course
• Possessing good written and verbal communication skills
• With experience in Hiring and Recruitment Documentation
• Preferably with advance excel skills
• Willing to be assigned in Alabang, Muntinlupa
• Highly experienced in the following areas:
• Recruitment.
• Timekeeping/payroll.
• Employee Relation
• Policy creation and implementation
• Extensive knowledge in Philippine Labor Code.
• Compensation and Benefits

Job Description

· Recruitment

• Source potential candidates for projected/existing vacancies.
• Conduct preliminary interviews and endorse potential candidates for next-level screening;
• Arrange/schedule interviews of potential candidates with supervisors/managers.
• Receives, checks, and prints Job Offers and other necessary documents;
• Creates and routes Job Offers and other related documents for signature/approval;
• Prepares and prints employment contracts for the signature of the Department Head, CEO and VP for Admin;
• Computes and analyzes in computing the Turn Around Time, fill rate, and other recruitment metrics needed for monthly reporting.
• Properly files and organizes signed contracts and other HR documents for 201 files
• Prepares Payroll-related documents of newly hired employees and is responsible for routing and securing signatures in all documents.
• Other tasks that may be assigned from time to time.
• Training
• Identify training needs and develop training programs in collaboration with department heads.
• Coordinate and conduct employee training sessions, both in-house and through external vendors

o Monitor training effectiveness and provide recommendations for improvement.

· Labor Relations

o Establish and maintain positive relationships with employees. Ensure compliance with labor laws and regulations.

o Handle grievances, disciplinary actions, and other labor-related issues. Collaborate with legal counsel if necessary.

· Employee Relations:

o Promote a positive work environment and employee engagement.

o Address employee concerns and conflicts, providing guidance and support.

o Conduct investigations into employee complaints and grievances. Recommend and implement appropriate resolutions.

· Policy Creation and Implementation

o Able to assist VP for Admin and CEO in the creation of company policies;

o Ensure that company policies are accurately and strictly implemented implemented

· Payroll

o Oversee payroll administration, ensuring accuracy and timeliness.

o Collaborate with the finance department and payroll outsourcing company to process payroll and resolve payroll-related issues.

o Maintain employee payroll records and ensure confidentiality.

o Stay updated on payroll regulations and best practices.

.

Handles recruitment activities from sourcing to hiring of supervisors and rank and file employees

· Conducts the new hire orientation

· Manages the encoding of employee data and maintenance of 201 Files

· Manages the transition of probationary employees to regular status including sending reminders to the manager

· Works with online partners for the placements of job ads

· Attends jobs fair

· Updates the recruitment reports on a timely basis

Job Types: Full-time, Fresh graduate

Pay: Php16,000.00 - Php20,000.00 per month

Qualifications

• Graduate of BS Psychology or any other Human Resources-related course
• Possessing good written and verbal communication skills
• With experience in Hiring and Recruitment Documentation
• Preferably with advance excel skills
• Willing to be assigned in Ugong, Pasig City

Duties and Responsibilities

Hiring and Recruitment Documentation

• Source potential candidates for projected/existing vacancies.
• Conduct preliminary interviews and endorse potential candidates for next-level screening.
• Arrange/schedule interviews of potential candidates with supervisors/managers.
• Receives, checks, and prints Job Offers and Bank Account Opening Authorization Letter from HR Operations.
• Routes the Job Offers and other related documents for signature/approval and emails signed copies to HR assistants.
• Coordinates and answers inquiries and concerns on hiring documentation of the are HR assistants.
• Request employee numbers for new employees for HR Operations.
• Prepares and prints employment contracts for the signature of the HR manager including temporary IDs, also responsible for mailing back to HR Operations the signed documents and ID.
• Assists in computing the Turn Around Time, fill rate, and other recruitment metrics needed for monthly reporting.
• Receives signed contracts and other HR documents needed for 201 filings.
• Backtracks applicants thru recruitment email, if needed.
• Prepares Payroll-related documents of newly hired employees and is responsible for routing and securing signatures in all documents.
• Other tasks that may be assigned from time to time.

Recruitment: Collaborate with department managers to develop job descriptions and specifications.

Conduct candidate sourcing and screening to identify suitable candidates. Coordinate and conduct interviews, reference checks, and background verifications. Facilitate the hiring process and ensure a positive candidate experience.

Training: Identify training needs and develop training programs in collaboration with department heads. Coordinate and conduct employee training sessions, both in-house and through external vendors. Monitor training effectiveness and provide recommendations for improvement.

Compensation and Benefits: Administer compensation and benefits programs, including salary reviews, bonuses, and incentives. Conduct market research to ensure competitiveness. Address employee inquiries regarding compensation and benefits. HMO/Health Insurance Administration

Admin related responsibilities

• Oversee Admin Staff for office supplies inventory, anticipating needs and placing orders as necessary. Schedule appointments, meetings, and conferences, and coordinate travel arrangements as needed. Various activities may include Hotel booking, printing, delivery of Documents & buying office materials.
• Oversee HR Supervisor for organizing company events, including meetings, conferences, and employee gatherings.
• Collaborate with other administrative staff to ensure efficient workflow within the office.
• Assist with special projects and perform other duties as assigned by management.

Any other task assigned by the Business Unit Head.

With experience on the following:

• Recruitment.
• Timekeeping/payroll.
• Employee Relation.
• Extensive knowledge in Philippine Labor Code.
• Compensation and Benefits

Job Type: Full-time

Pay: Php18,000.00 - Php25,000.00 per month

Benefits:

• Opportunities for promotion
• Pay raise
• Promotion to permanent employee

Schedule:

• 8 hour shift
• Overtime

Supplemental Pay:

• 13th month salary
• Overtime pay

Education:

• Bachelor's (Preferred)

Experience:

• Human Resources Generalist: 1 year (Required)
• Generalist: 1 year (Required)

Language:

• English (Preferred)

Work Location: In person

Expected Start Date: 06/16/2025