HR/Admin Supervisor

Duties & Responsibilities

Recruitment & Onboarding

• Coordinate job postings, screening, interviews, and hiring processes
• Organize and conduct onboarding and orientation programs for new hires

Employee Relations

• Address employee concerns and resolve conflicts in a professional manner
• Foster a positive working environment and support employee engagement activities

Performance Management

• Assist in implementing performance appraisal systems
• Support managers in setting KPIs and performance improvement plans

Payroll & Benefits Administration

• Ensure timely and accurate payroll processing
• Manage employee benefits programs (e.g., insurance, leave, etc.)

Compliance & Policy Implementation

• Ensure compliance with labor laws and company policies
• Update HR policies and procedures as needed

Training & Development

• Identify training needs and coordinate relevant programs.
• Maintain training records and track employee development

HR Records Management

• Maintain and update employee records (contracts, evaluations, etc.).
• Handle confidential information with discretion

Administrative Duties:

Office Management

• Supervise day-to-day office operations
• Oversee maintenance of office facilities, supplies, and equipment

Vendor and Service Coordination

• Liaise with suppliers and service providers (cleaning, security, IT, etc.)
• Ensure timely delivery of services and resolve any issues

Document Control

• Ensure proper filing and documentation of administrative records
• Handle internal and external correspondence

Meeting & Event Support

• Arrange logistics for meetings, workshops, and company events
• Prepare meeting agendas and take minutes if required

Travel & Logistics

• Coordinate travel arrangements and accommodation for staff
• Handle visa applications, bookings, and reimbursements

Asset & Inventory Management

• Maintain records of company assets.
• Monitor and replenish office inventory and supplies.

Qualifications:

• Bachelor’s degree in human resources management, Business Administration, Psychology, or a related field
• 3–5 years of progressive experience in HR and administrative functions.
• At least 1–2 years in a supervisory or leadership role.
• Experience in handling employee relations, payroll, recruitment, and office administration.

Skills & Competencies:Human Resources Skills:

• Solid understanding of labor laws and HR best practices.

Administrative Skills:

• Office management and procurement experience.
• Ability to handle logistics, travel coordination, and vendor relationships.

Leadership & Communication:

• Strong interpersonal and communication skills.
• Ability to lead a team, delegate tasks, and manage performance.
• Conflict resolution and problem-solving abilities.

Organizational & Technical:

• Excellent organizational, time management, and multitasking skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• High attention to detail and confidentiality.
• Experience with HRIS (Human Resource Information Systems).
• Knowledge of recruitment strategies, performance management, and benefits administration.

Job Type: Full-time

Benefits:

• Discounted lunch
• Employee discount
• Opportunities for promotion
• Paid training
• Promotion to permanent employee
• Staff meals provided

Schedule:

• 8 hour shift

Language:

• English (Preferred)

Work Location: In person