Inventory and Purchasing Officer

A. RESPONSIBILITIES

1. Inventory Management

· Record Keeping: Maintaining accurate records of stock levels, stock movements, and inventory transactions

· Data Entry: Inputting information into inventory management systems and spreadsheets.

· Inventory Tracking: Monitoring stock levels to identify shortages and potential overstocking issues.

· Receiving and Processing: Receiving and processing incoming shipments, ensuring accurate recording of details.

· Physical Counts: Conducting inventory counts and audits to verify accuracy, both for Pharma and General Warehouse

· Organization: Maintaining a neat and organized Pharma inventory storage area

· Problem Solving: Assisting with the resolution of discrepancies in inventory procedures and/or product.

· Communication: Collaborating with team members, suppliers, and warehouse staff.

Other Duties: Assisting with other duties as assigned, which may include data entry, answering phones, and assisting customers.

2. Purchasing

· Responsible for ordering materials, supplies, consumables and equipment while doing follow through with vendors on shipment and delivery (internationally or locally);

· Negotiating favorable prices and Credit terms with suppliers

· Collects all approved purchase requisitions after evaluation, Create Purchase Orders and manage PO corrections;

· Check Purchase Order status, invoices (price and negotiations) and deliveries;

· Monitors inventories, vendor creations/change requests if needed;

· Provide recommendations, coordination and support for the purchase of goods and/or services;

· Work closely with relevant departments to ensure the necessary products needed to purchase are in line with what the company needs;

· Maintain strong working relationships with our vendors.

3. Logistics: Pharma Product Lines

· Arrange and process outgoing shipments and deliveries for the Pharma Lines

· Prepare the necessary documents for Pharma Product Line Deliveries

· Perform inventory controls and keep quality standards high for audits;

· Manage Pharma inventory supplies;

· Signing delivery notes upon receipt of shipments and keeping necessary documentation for possible audit;

· Ensuring that the facility and deliveries remains clean, sanitary, and well-organized.

· Reporting all breakages, spills, discrepancies, loss and other possible cases;

· Ensures necessary permits, licenses and documentations are processed and aligned.

4. Receipt and Inspection of Deliveries: Pharma Product Lines and Direct Delivery to Corporate Office

· Conduct through checking and inspection of the deliveries and inventories upon receiving and dispatching

· Coordination with Suppliers for any problems regarding the delivered items

· Documentation and reporting of delivery variance to accounting department

QUALIFICATIONS

● Bachelor’s degree in Business or Science, or any related field.

● At least 3+ years solid experience as inventory and purchasing officer, preferably in the medical supplies or pharma industry

● Must have knowledge on healthcare services

● Excellent communication skills, both written and verbal;

● Must be proficient in computer application

● Excellent interpersonal skills;

● Excellent negotiation skills;

● Good mathematical skills

● Can work independently

● Willing accept fieldwork

Job Type: Full-time

Pay: Php20,000.00 per month

Benefits:

• Additional leave
• Opportunities for promotion
• Promotion to permanent employee

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person