Project Coordinator

Job Summary

Serves as the key support link between the project site, sales team, marketing team, and management. This role is responsible for coordinating all sales and marketing activities on-site, ensuring smooth project operations, timely reporting, and effective communication among stakeholders to help achieve sales targets and project visibility.

Duties and Responsibilities

A. Sales Coordination:

• Monitor and consolidate daily, weekly, and monthly sales reports from in-house sellers and broker networks.
• Track reservation status, buyer documents, inventory availability, and payment schedules.
• Assist in the implementation of sales promos, contests, and broker incentive programs.
• Facilitate site trippings and client site visits in coordination with property specialists and brokers in the absence of sales coordinator.
• Ensure timely updating of sales inventory, price lists, and project availability.

B. Marketing Coordination:

• Support execution of on-site and off-site marketing activities (open houses, tripping days, road shows, and community activations).
• Coordinate with the marketing team on branding materials, site signages, and promotional collaterals.
• Assist in setting up and managing marketing events at the project site.
• Monitor competitor projects nearby for pricing, promos, and inventory comparison.

C. Digital Marketing and Social Media Management

• Manage and update company digital platforms (Facebook Page, Instagram, Website, et.).
• Create basic social media content (captions, post scheduling, photo selection).
• Coordinate with graphic artists or third-party digital agencies for campaign materials.
• Respond to online inquiries and comments in a timely manner (lead management for social media inquiries).
• Monitor engagement metrics (reach, likes, comments, shares) and recommend ways to improve performance.

D. Broker and Agent Support

• Coordinate broker briefings, site orientation, and open house events.
• Maintain updated broker contact lists and facilitate timely-dissemination of project updates.
• Assist in broker documentation and accreditation process.

E. Administrative Support

• Handle client walk-ins and on-site inquiries when necessary.
• Ensure availability of marketing kits, flyers, and site promotional materials.
• Provide admin support for events, site documentation, and coordination with other departments (Admin, Finance, and Sales Admin).

F. Reporting:

• Prepare and submit consolidated sales, marketing, and broker activity reports on a weekly and monthly basis.
• Provide event post-activity reports with analysis and recommendations.

Qualifications:

• Graduate of any Business-related, Marketing, or Real Estate Management course.
• At least 1-2 years experience in sales coordination, marketing support, or real estate project coordination.
• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Proficient in MS Office (Excel, Word, PowerPoint) and digital communication tools.
• Willing to work on-site and on weekends (during events and peak sales activities).
• Familiarity with real estate sales processes and marketing operations is an advantage.

Job Type: Full-time

Work Location: In person