Project Operations Coordinator
Position Type: Full-time
Location: Philippines (Remote)
Schedule: Monday - Friday, open to flexible schedule with 4 hours overlap in CST
About the Company
Our client is a U.S.-based industrial equipment manufacturer specializing in electric-powered, material-handling solutions designed to increase safety and efficiency. Their products serve a wide range of industries, including healthcare, retail, manufacturing, and distribution. With a commitment to engineering innovation and high-performance machinery, they provide businesses with customized, ergonomic solutions that replace manual or gas-powered transport methods.
About the Role
We are looking for a Project Operations Coordinator to take ownership of project execution, task tracking, and reporting across multiple departments. You will play a critical role in ensuring that strategic projects particularly in New Product Development (NPD) and Engineering Change Requests (ECRs) stay on track, deliver measurable results, and are continuously optimized.
You will also support the Sales Manager by building out reports and summaries using HubSpot data and helping hold the sales team accountable through regular insights and follow-ups. Over time, you are expected to become the internal Subject Matter Expert (SME) on ClickUp, automate repetitive workflows using AI tools, and support decision-making through actionable reporting.
This role is ideal for someone who enjoys variety, can confidently communicate with stakeholders, and has a “tinkerer” mindset—curious, analytical, and proactive in finding ways to improve how we work.
Responsibilities
- Own day-to-day project coordination using ClickUp
- Review and progress tasks across high-impact projects (e.g., NPD, ECRs)
- Support project leads in keeping timelines, scopes, and deliverables aligned
- Create, maintain, and improve project templates and documentation
- Serve as the ClickUp administrator keeping the platform structured, clean, and aligned with user needs
- Build and deliver regular sales reports using HubSpot data
- Support the Sales Manager in analyzing pipeline data and crafting weekly performance summaries
- Contribute to continuous process improvements using automation and AI tools
- Collaborate across departments and help synthesize internal/external data into usable insights
- Create polished, audience-appropriate reports and documentation
Competencies and QualificationsMust Have:
- 3–5 years of experience in a project coordination or operations support role
- Strong project and sales data management skills
- Excellent organizational and task-tracking abilities
- Proven experience using project management software (e.g., Asana, MS Project, ClickUp)
- Proficiency in HubSpot or similar CRM software
- Solid reporting skills: ability to create, interpret, and optimize reports
- Above-average written and verbal communication skills in English
- Ability to generate high-quality work product (e.g., reports, summaries) tailored to different audiences
Nice-To-Have:
- Experience working in service or manufacturing industries
- Proficiency with ClickUp
- Strong Excel skills (e.g., pivot tables, lookups, formula creation)
- General interest in AI tools and automation
- Ability to handle varied, fast-changing work with ease
- Inquisitive, analytical, and collaborative personality
Culture-Fit:
- Warm & Collaborative Community – Enjoys sharing ideas and celebrating wins as a team.
- Outcome-Driven & Merit-Based – Focused on results, with recognition based on performance and contribution.
- Inventive & Open-Minded – Welcomes new ideas, creative thinking, and continuous learning.
- Playful & Light-Hearted Atmosphere – Brings a positive energy to the team while staying productive.
What We Offer
- 100% Remote Work
- 13th Month Pay
- Healthcare (HMO)
- Complete Benefits Package - SSS, Philhealth, & Pag-ibig
- Paid Service Incentive Lead (SIL)
- Paid Philippines Holidays
- Free Learning and Development Programs
Application Process
We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.
The interview process includes a Recruiter Interview and Client Interviews. As part of the process, candidates complete a hands-on task during the technical interview. Throughout each stage, we keep you informed and provide feedback as quickly as possible, ensuring you feel valued and supported throughout your journey with us.
Job Type: Full-time
Pay: Php70,000.00 - Php90,000.00 per month
Benefits:
- Work from home
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental Pay:
- 13th month salary
Application Question(s):
- What project management tools do you have experience using?
- What CRM tools do you have experience using?
Work Location: Remote
