Keep rentals in rhythm—join Smartsourcing, a 4-Time Best Company to Work For, as a Property Management Admin Assistant!
Hi! We’re Smartsourcing, and we’re hiring a full-time, on-site Property Management Admin Assistant. If you’ve got a knack for admin, love coordinating behind the scenes, and know your way around the real estate world—you’ll fit right in. Around here, growth and getting things done go hand in hand.
Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu
Job Overview
As Property Management Admin Assistant, you will be responsible for offering remote administrative support to the client. You will also be responsible for performing administrative tasks as and when required. To be successful in this role, you should possess excellent listening skills with the ability to perform multiple tasks simultaneously. You should also have outstanding problem-solving skills and the ability to meet deadlines.
Some of the things we expect you to do are to:
- Responsibilities
- Assistant to BDM with administrative support
- Drafting and sending new business emails or proposals
- Researching comparable rentals for appraisal preparation
- Entering appraisal follow-ups and outcomes
- Preparing pre-listing information packs
- Following up with prospective landlords
- Rental compliance management
- Managing online reviews
- Office website management and updates
- Social media scheduling
- ActivePipe management
- Invoicing
- Bond lodgements
- Filing and organizing digital documents
- Data entry
- Coordinating lease renewals and rent increases
- Preparing rental application summaries
- Issuing notices
- Sending updated authorities and owner instructions to existing clients on the rent roll
We would need you to be or have the following:
- A graduate of Business Administration, Real Estate or any field related to Admin
- With 2 years of extensive experience as an Admin Assistant working with remote teams, preferably Australian teams servicing the Real Estate industry and in a BPO set-up
- Preferably with experience or familiarity with Real Estate tools such as Console, Inspection Real Estate, Agentbox, RealHub, PropertyMe, Property Tree, ActivePipe
- Excellent organizational, oral and written communication skills; ability to drive conversations & effectively communicate thoughts
- Excellent call handling skills; preferably with call handling experience in a BPO setting
- Very keen to details
- Shows a high level of initiative and intelligence; critical thinker; can work with minimum supervision
- Strong leadership skills
- Must have a pleasing personality; ability to collaborate with remote teams & build healthy business relationships
Step Into the Smartsourcing Experience
Smartsourcing was created with one mission: to change lives. We’re here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fourth year running, we’ve been recognized as one of HR Asia’s Best Companies to Work For. This award isn’t just a title—it’s a testament to our commitment to making Smartsourcing an incredible place to build a career.
Why Smartsourcing is the Best Move for Your Career
At Smartsourcing, innovation isn’t just a buzzword—it’s how we do things. For four years running, we’ve been recognized as one of HR Asia’s Best Companies to Work For. That’s because we prioritize not only what we achieve but how we get there—together.
When you join Smartsourcing, you’re stepping into a culture where your ideas matter, your growth is a priority, and your work-life balance is built into the design. Here’s why you’ll love working with us:
- Work with cutting-edge tech and innovative processes
- Opportunities to take on challenging, high-impact projects
- Fixed weekends off
- 5-day Christmas leave
- HMO coverage for you and your dependents from Day 1
- Group life insurance from Day 1
- Free lunch + soft breakfast every day
- Barista-crafted coffee daily
- For night shifters: NIGHT DIFF
- Monthly, quarterly, and annual performance bonuses
- Exclusive discounts at top restaurants and merchants
- Development workshops, learning sessions, and community give-back programs
- And so much more!
We're not just another outsourcing company. We’re building something that actually matters here – a place where good work meets good culture.
Make real estate run smoother—one checklist at a time. Be Smartsourcing's next Property Management Admin Associate!
Job Type: Full-time
Benefits:
- Company events
- Employee discount
- Gym membership
- Health insurance
- Life insurance
- Staff meals provided
Schedule:
- 8 hour shift
- Day shift
Application Question(s):
- Our vibrant office offers free meals, a coffee bar, and a dynamic, engaging culture! Are you open to working on-site at our location?
- What are your salary expectations for this role?
Work Location: In person
