The Warehouse Admin Assistant provides essential administrative support to the warehouse team, ensuring smooth operations through accurate data entry, organized document management, and effective coordination with both internal teams and external partners. This role plays a vital part in maintaining efficient workflows, accurate inventory tracking, and timely order fulfillment.
Responsibilities:
- Maintain accurate and up-to-date inventory records.
- Process and record incoming and outgoing shipments.
- Update information in the warehouse management or inventory system.
- Handle shipping documentation, including bills of lading, packing slips, and invoices.
- Prepare shipping labels and product tags.
- Maintain well-organized and accessible filing systems for all warehouse documents.
- Respond to inquiries regarding order status and delivery schedules.
- Maintain clear communication with internal departments such as logistics, procurement, and customer service.
- Assist in the preparation of routine warehouse reports and summaries.
- Monitor and replenish office and warehouse supplies.
- Support other warehouse-related administrative and clerical tasks as required.
- Coordinate with the warehouse team to ensure accurate picking, packing, and delivery.
- Monitor delivery timelines to ensure on-time shipment.
- Identify and report any missing, incorrect, or defective items.
- Ensure the workspace is clean, organized, and compliant with safety standards.
- Confirm that all items are properly labeled, stored, and accounted for.
Qualifications:
- High school diploma or equivalent; a degree or certification in office administration, logistics, or related field is a plus.
- Proven experience in an administrative or warehouse support role is preferred.
- Proficient in MS Office (Excel, Word) and inventory management systems.
- Strong attention to detail and organizational skills.
- Good communication skills and ability to work in a fast-paced environment.
Job Type: Full-time
Benefits:
- Company events
- Employee discount
- Promotion to permanent employee
Schedule:
- 8 hour shift
- Overtime
Supplemental Pay:
- 13th month salary
- Overtime pay
Work Location: In person
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