We are seeking a detail-oriented and proactive Administrative Assistant to provide day-to-day support in office administration, basic accounting tasks, and logistics coordination. The ideal candidate will be organized, reliable, and able to manage multiple responsibilities while ensuring smooth office and operational functions.
Key Responsibilities
Administrative Support
- Manage office correspondence, phone calls, and emails.
- Organize and maintain filing systems, both digital and physical.
- Schedule meetings, appointments, and travel arrangements.
- Prepare reports, presentations, and other business documents.
- Assist in procurement and office supply management.
Accounting Support
- Assist with basic bookkeeping tasks (data entry, invoices, receipts, petty cash).
- Prepare and process expense reports.
- Support accounts payable/receivable tracking.
- Assist in preparing monthly financial summaries for management.
- Coordinate with external accountants/auditors when needed.
Logistics Support
- Assist in coordinating shipments, deliveries, and transportation schedules.
- Monitor inventory and stock levels; prepare replenishment requests.
- Liaise with suppliers, vendors, and logistics providers.
- Track orders, prepare delivery notes, and ensure timely distribution.
- Maintain records of purchases, shipments, and inventory movements.
Qualifications & Skills
- Proven experience as an administrative assistant or similar role.
- Basic knowledge of accounting principles and bookkeeping.
- Familiarity with logistics, supply chain, or inventory management is a plus.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- High attention to detail and problem-solving abilities.
- Dynamic & positive attitude
- Diploma or degree in Business Administration, Accounting, or related field preferred.
Working Conditions
- Full-time, office-based role (with occasional travel if needed).
- Reports directly to the Managing Director.
Job Type: Full-time
Pay: From Php15,000.00 per month
Benefits:
- Company Christmas gift
- Company events
- Opportunities for promotion
- Paid training
- Pay raise
- Promotion to permanent employee
Work Location: In person