Administrative Support:
- Manage the company's calendar, including scheduling meetings, appointments, and travel arrangements.
- Screen and direct phone calls and emails, handling correspondence on behalf of the company.
- Prepare and edit documents, presentations, and reports for internal and external use.
- Organize and maintain confidential files and records.
Communication Management:
- Draft, review, and send communications on behalf of the company.
- Coordinate meetings, including setting agendas, taking minutes, and following up on action items.
Office Management:
- Oversee office supplies and equipment to ensure the office runs smoothly.
- Handle administrative tasks such as expense reports, budgeting, and invoicing.
- Manage special projects and initiatives as assigned by the company.
Work Environment:
- Typically works in an office environment.
- May be required to work out of office to transact with different offices as may be required (Banks, Government Offices, etc.).
Qualifications:
Education:
- 2 year or 4 year Business degree holder.
Experience:
- Experience in handling a wide range of administrative support tasks.
Skills:
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to handle sensitive information with discretion and confidentiality.
- Multitasking and ability to prioritize tasks effectively.
Personal Attributes:
- High level of professionalism and interpersonal skills.
- Strong problem-solving abilities and attention to detail.
- Proactive.
- Ability to work independently and as part of a team.
Job Type: Full-time
Application Question(s):
- Are you okay at sometimes being required to work out of office to transact with different offices as may be required (ex. Going to Government offices, banks, meeting with engineers, etc.)?
- Are you proficient in writing and communicating in English?
- Interview time availability?
- If you have previous work experience, do you have any experience talking with a client either through phone calls or face-to-face?
Work Location: In person