At Athena, we empower possibility through transformative delegation. True leaders reflect on what they want in life and map the path to get there. We clear the way by pairing exceptional Philippine-based EAs with our driven clients and ensuring both receive ongoing support throughout the journey. The result is 10x more leverage, more time, and a greater impact on our clients' work and lives.
With a waitlist growing by the day, Athena has already showcased compelling demand. As part of the Athena team, you will have an exponential opportunity, empowering the fiercely ambitious to reach the most audacious goals.
Role Overview
The Accounts Payable Analyst will be primarily responsible for assigned Accounts payable processes which include invoice verification, processing of vendor and employee-related payments (reimbursements, cash advance, flexible benefits and per diem requests), replenishment of Petty cash fund and Revolving Fund, card issuance and expense liquidation. Adherence to company policies and controls, embracing the mindset of continuous improvement and best practice sharing while investing in personal development are also expected for this role.
Duties & Responsibilities
Handles the receiving, verification and posting of vendor/supplier invoices in the accounting system following internal policies and procedures.
Timely response to vendors’ and stakeholders' inquiries.
Monitor invoices and ensure it will be paid on or before the due date.
Periodic vendor reconciliation
Periodic inventory of vendor official receipt/iInvoice in compliance with BIR requirements (PH)
Monthly accrual endorsement for unposted vendor invoices.
Monthly expense allocation for BOI and Non-BOI transactions (PH)
Handles requests for FlexBen, cash advance, per diem, client incentives and reimbursements following internal policies and procedures
Validate cash advance liquidation and submits request for salary deduction to Payroll Team
Conducts invoice inventory to ensure completeness and compliance to regulatory requirements
Processes client refunds, referral incentives/revenue payouts for qualified clients
Validates and processes request for Revolving Fund and PCF replenishments of laptop custodians and other fund custodians
Processes credit card online payments, including travel requests
Supports key initiatives/projects of the team and other Finance Teams which has an impact on AP processes.
Updates internal trackers/working files
Back up for other Accounts Payable processes
Performs tasks which may be assigned from time to time
Key Stakeholders
Finance (Payroll, AP, GA, Admin, Procurement, Payroll and FPA)
Csuite and other department leaders
Vendors
Skills and Competencies
Knowledge/experience in AP and accounting system
Proficiency with excel/Google sheet formulas and functions and Google Slides
Analytical skills
Good communication skills, written and verbal
Well-organized and detail-oriented
Relevant Experience Required 2+ years of experience in AP and/or accounting-related work
Educational and Certification RequirementsBachelor’s Degree in Accountancy or any Finance-related course
Direct Reports and Span of Control
Not applicable
Equal Opportunity Employer: At Athena, we are deeply committed to fostering an inclusive and diverse workplace environment. We believe that diversity enriches our organization, enhances creativity, and drives innovation. We are dedicated to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other characteristic protected by applicable laws. We strive to create an environment where everyone feels valued, respected, and empowered to contribute their unique perspectives and talents. We actively promote diversity and inclusion through our hiring practices, employee development initiatives, and company culture, recognizing that it is essential for our success as a company and as a community.