Job Summary:
We are seeking a highly organized and dependable Executive Secretary to provide comprehensive administrative support to the Executive Team. The ideal candidate is proactive, detail-oriented, and possesses excellent communication and Microsoft Office skills. The candidate must be based in Davao City and have at least 2 to 3 years of experience in a similar role.
Key Responsibilities:
- Manage and coordinate executive schedules, meetings, and appointments
- Prepare reports, memos, letters, and other documents using Microsoft Word, Excel, and PowerPoint
- Handle incoming calls, emails, and other communications on behalf of the executive
- Organize and maintain confidential files and records
- Take accurate meeting minutes and distribute them in a timely manner
- Coordinate travel arrangements and itineraries
- Assist in tracking deadlines, follow-ups, and priorities
- Liaise effectively with internal departments and external partners
- Perform other administrative and executive support tasks as assigned
Qualifications:
- Bachelor’s Degree in Office Administration, Business Administration, Management, or any related course
- Minimum of 2 to 3 years experience as an Executive Secretary, Executive Assistant, or similar role
- Excellent written and verbal communication skills in English and Filipino
- Proficient in Microsoft Office applications: Word, Excel, PowerPoint, Outlook, Teams
- Strong organizational and time management skills
- High level of professionalism, discretion, and confidentiality
- Ability to multitask, work independently, and manage priorities under pressure
- Strong attention to detail
- Must be a resident of Davao City or willing to relocate
Preferred Skills (not required but a plus):
- Familiarity with virtual meeting platforms (e.g., Zoom, Google Meet)
- Basic knowledge of office equipment and administrative procedures
- Experience in event coordination or project support
Job Type: Full-time
Pay: From Php14,000.00 per month
Benefits:
- Promotion to permanent employee
Schedule:
- 8 hour shift
Supplemental Pay:
- 13th month salary
Work Location: In person