Duties and Responsibilities

COA Segment Creation, amendment and maintenance [ GL code, CRC, RC]; update impacted hierarchy for any amendments.
Creation or change in Budget I/O
Performs Daily Systems Check:
Overnight Job runs [automated job status]
Run manual clearing for GL/Manual upload of daily rates if automated jobs are not finished
Check system access (GL & FX maintenance, period open and close)
Check IO hierarchy [ List of duplicated and missing Internal Orders in the hierarchy]
Send lists of duplicated and missing IOs to IO creators. [Internal Orders to be removed and inserted in the relevant hierarchies]
Distribute final timetable [MEC] based on the updated distribution list
Open new period/Close ledgers according to timetable and send out notification; Re-opening of GL Period based on approved request
Performs uploading of FX Rates
100% checking of rates used by the LE
Manually upload the Budget, Spot, PO rates
Manual uploading FX Rates table (Mo end rates)
Initiate test run of balance carryforward based on LE’s timetable [ output: Accounts Payable/ Receivable SubLedger, General Ledger, Special Purpose Ledger balances to be carried forward]
Run required reports for the carryforward of balances [Trial balance & Sub Ledgers’ balances]

Finance Systems Administrator