Work Arrangement - On Site 5 days a week; WFH is subject for approval
Position Summary
- Performs duties such as organize and maintain corporate records
- Prepare various corporate secretarial documents
- Perform all classes of corporate maintenance work
Major Duties and Responsibilities
Prepare corporate documents
- Prepare meeting documents
- Prepare incorporation and amendment documents for domestic and foreign corporations.
- Prepare the General Information Sheet and Notification Update Form for filing with the Securities and Exchange Commission
Monitoring
- Prepare reminder emails for Annual Stockholder's Meeting in the case of domestic corporations and annual General Information Sheet filing for foreign corporations.
- Prepare email following up corporate documents that are pending with clients
Organize and maintain corporate records
- Update and review entries in the Stock and Transfer Book
- Update and review all stock certificate issuances / cancellations
Others
- Prepare Corporate Secretary audit responses
- Draft email and other correspondences as requested by Associates
- All other task that may be assigned by the CCPG Partners or Associates
Minimum Qualifications
Education
- Bachelor of Science Graduate, preferred courses are Political Science, Behavioral Sciences [Organizational & Social Systems Development] and BS Legal Management
Experience
- At least two (2) - three (3) years work experience with a law firm/legal industry/legal department or with exposure in drafting various corporate legal documents.
Skills/Competencies Required
- With working knowledge pertaining to basic office skills such as records keeping and retrieval
- With experience in handling various corporate documents and applications filed with the SEC
- With basic research skills
- With knowledge on the procedures and documents filed with the Securities and Exchange Commission
- Able to communicate effectively (both oral and written) and foster good relationships with key stakeholders (both internal and external)
- With a keen eye for details, flexibility and qualities of a team player
- With time management skills and ability to organize multiple tasks and work under pressure
- Able to write /draft reports, memos and other related documents
- Able to sort, index, categorize, order, manipulate and organize information/data/documents
- Proficient in the use of Microsoft (MS) software (i.e. Windows, Word, Excel and Outlook) and databases to manage voluminous data
Required Skills
- Organizing and Planning
- Legal Writing
- Attention to Detail
- Time Management
- Account Management