Position Summary:
The Coordinator II performs the daily tasks in procuring for indirect materials and services through the generation of a purchase requisition up to the placement of orders and performs the daily tasks in managing the invoice holds and resolving them up to the necessary updating in the system following the standard operating procedures. Acts in coordination with suppliers, requestors, and Business Units in relation to the purchase requirements.
Job Responsibilities:
- Assist Requesters in creation or completion of the IT purchase requisition template
- Create Purchase Requisitions on behalf of requesters and spend approvers when necessary
- Ensure all documentation exists and supports each Purchase Requisition
- Convert Purchase Requisitions to Purchase Orders following the required turnaround time
- Assist Requesters with creating receipt against the appropriate purchase orders/purchase order lines
- Assist Requesters with the General Ledger account codes for invoices that do not require a Purchase Order
- Quickly learn Vertiv’s General Ledger account structure and codes
- Quickly learn Vertiv’s capitalization policies, and put them into practice when assisting with Purchase Requisition creation
- Obtains quotations and creates purchase requisitions as required
- Participates in major project/process improvements that will provide high impact to business unit objectives and goals
- Implements error-proofing method to ensure all transactions done are accurate
- Completes workload on time and processes transactions in a timely manner.
- Participates in updating details on the PO, qty, price, GL account, dates
- Resolve invoices assigned from own queue/list
- Does significant follow-ups with requestors and approvers on purchase requisitions and purchase orders for approvals and escalate as needed
- Supports the Service Now ticketing tool on requests for both hardware and software
- Coordinates to requestors and suppliers on renewals of expiring licenses and makes sure there is no disruption in support
Job Qualifications:
- Bachelor’s Degree in any 4-year course preferably Engineering/Manufacturing/Supply Chain/Business related discipline
- New graduates are welcome to apply, 1 year relevant experience is a plus
- Fluent and Conversant both in written and verbal English
- Intermediate MS Excel knowledge
- Intermediate MS PowerPoint knowledge
- Detail-oriented
- Quality mindset
- A team player with a positive attitude
- Strong written and communication skills
- Works independently and able to multi-task
- Must have good analytical skills
- Can work independently with minimal supervision
- Ability to participate in a team environment
- Ability to maintain a positive working relationship
- Ability to interpret a variety of instructions furnished in written or oral form
- Ability to work independently with minimal supervision
- Ability to manage and prioritize multiple tasks
The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.
OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.
OUR STRATEGIC PRIORITIES
- Customer Focus
- Operational Excellence
- High-Performance Culture
- Innovation
- Financial Strength
OUR BEHAVIORS
- Own It
- Act With Urgency
- Foster a Customer-First Mindset
- Think Big and Execute
- Lead by Example
- Drive Continuous Improvement
- Learn and Seek Out Development