Job Duties/Responsibilities
The Purchaser is responsible for sourcing, negotiating, and procuring the necessary goods, materials, and services required by the hotel or resort. This role ensures cost-efficiency, quality standards, and timely delivery of supplies to support daily operations across departments.
JOB SPECIFICATIONS:
1. _ QUOTATIONS & NEGOTIATIONS_
- Request and evaluate price quotations from multiple suppliers.
- Negotiate favorable terms, including price, delivery schedule, and payment terms.
- Ensure best value procurement without compromising quality.
2. PURCHASING
- Create material receipt after receiving the delivered items
- Prepare the bill passing for posting to Resort Manager
- Prepare summary of all receipts per supplier
- Print Purchase Order, material receipt and purchase voucher in preparing check
3. PURCHASE ORDER (PO) MANAGEMENT
- Prepare canvass sheet and issue accurate purchase orders based on approved requisitions.
- Monitor and track the approval status of all POs to ensure timely delivery.
- Coordinate with suppliers regarding order confirmations, delays or issues.
4. ACCOUNTS PAYABLE INCHARGE
- Checking and organizing all attachments (payables).
- Prepares Vendor Bill.
- Create entries for payment vouchers.
- Monitoring disbursement account-outstanding checks.
- Releasing of Checks into the suppliers.
- Assist the Finance Supervisor in scanning checks and attachments for approval.
5. CONSOLIDATION OF MONTHLY OPERATING BUDGET
6. OTHER TASKS ASSIGNED BY MANAGEMENT
QUALIFICATIONS:
- Must be a graduate of any 4-year course or any related field
- With at least 1–2 years of relevant experience in purchasing or procurement, ideally within a hotel or resort environment.
- Trustworthy, with a strong sense of accountability and integrity. Ability to analyze quotations and recommend cost-effective purchasing decisions.
- Organized, detail-oriented, and capable of multi-tasking.
- Strong negotiation and communication skills
- Knowledge of basic purchasing procedures, price canvassing, and vendor management.
- Proficient in Microsoft Office (Excel, Word) and familiarity with inventory or purchasing software.Knowledge of basic purchasing procedures, price canvassing, and vendor management.
- With a sense of urgency, especially when handling time-sensitive requests.
Job Type: Full-time
Benefits:
- Promotion to permanent employee
Work Location: In person