Recruitment Administrator | Remote

AMTEC GLOBAL SOLUTIONS INC
2 weeks ago

Job Title: Recruitment Administrator


  • Arrangement: Remote
  • Schedule: Night Shift – 11:00 PM to 8:00 AM
  • Note: Training will be conducted onsite at our office in McKinley West, Taguig City, with a transition to remote work after 2–4 weeks.

Key Responsibilities:


ATS / CRM Support – Talent Trekker


  • Send, track, and organize client contracts using our internal ATS/CRM (Talent Trekker).
  • Add new client profiles, update existing accounts, and maintain accurate and clean data records.
  • Input candidates into active job orders, ensuring alignment with role requirements.
  • Post and manage job ads across LinkedIn, Indeed, and Talent Trekker using AI-generated content (via ChatGPT).

Client Research & Position Packets

  • Conduct company research using ChatGPT, ZoomInfo, LinkedIn, and other web resources to support new client onboarding.
  • Create formatted Position Packets in Word, including company descriptions, role summaries, and job requirements for both client and internal use.

Lead Generation & Prospecting

  • Build and update prospect lists using ZoomInfo, and import data into Talent Trekker.
  • Research and identify potential hiring contacts and decision-makers across various industries.

Calendar, Communication & Task Coordination

  • Assist with scheduling intake calls, client meetings, and candidate interviews.
  • Set reminders or internal alerts for follow-ups, unsigned contracts, and status updates.
  • Draft brief internal updates summarizing weekly activities (e.g., new clients, job postings).

Operational & Document Management

  • Organize and maintain shared folders for contracts, Position Packets, job ads, and candidate summaries.
  • Support the VP and team leads by generating light reports (e.g., weekly job order snapshots, ad performance).
  • Assist in maintaining and cleaning records in Talent Trekker to ensure accuracy and reduce duplication.

Qualifications


  • 1–3+ years of experience in administrative support, recruiting coordination, or virtual assistant roles.
  • Proficiency with ATS/CRM platforms (willingness and ability to learn new systems; Talent Trekker is similar to Avionté).
  • Strong research skills using ZoomInfo, LinkedIn, ChatGPT, and web tools.
  • Excellent written communication and document formatting skills (Word/Google Docs).
  • Highly organized, responsive, and detail-oriented.
  • Comfortable managing multiple tasks in a fully remote, fast-paced environment.
  • Bonus: Interest in staffing/recruiting and career growth in HR or recruiting operations.

Benefits & Perks


  • Attendance Incentive and non-taxable Allowance
  • Free Food and Coffee when reporting onsite
  • 30 leave Credits per year
  • HMO Coverage for Principals and Dependents with Counseling Program
  • Group Life Insurance
  • Regular work schedule with weekends off
  • Great Company Culture! Fun in-office Activities and Meaningful CSR Events
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