Recruitment Administrator | Remote

Job Title: Recruitment Administrator

• Arrangement: Remote
  
• Schedule: Night Shift – 11:00 PM to 8:00 AM
  
• Note: Training will be conducted onsite at our office in McKinley West, Taguig City, with a transition to remote work after 2–4 weeks.

Key Responsibilities:

ATS / CRM Support – Talent Trekker

• Send, track, and organize client contracts using our internal ATS/CRM (Talent Trekker).
• Add new client profiles, update existing accounts, and maintain accurate and clean data records.
• Input candidates into active job orders, ensuring alignment with role requirements.
• Post and manage job ads across LinkedIn, Indeed, and Talent Trekker using AI-generated content (via ChatGPT).

Client Research & Position Packets

• Conduct company research using ChatGPT, ZoomInfo, LinkedIn, and other web resources to support new client onboarding.
• Create formatted Position Packets in Word, including company descriptions, role summaries, and job requirements for both client and internal use.

Lead Generation & Prospecting

• Build and update prospect lists using ZoomInfo, and import data into Talent Trekker.
• Research and identify potential hiring contacts and decision-makers across various industries.

Calendar, Communication & Task Coordination

• Assist with scheduling intake calls, client meetings, and candidate interviews.
• Set reminders or internal alerts for follow-ups, unsigned contracts, and status updates.
• Draft brief internal updates summarizing weekly activities (e.g., new clients, job postings).

Operational & Document Management

• Organize and maintain shared folders for contracts, Position Packets, job ads, and candidate summaries.
• Support the VP and team leads by generating light reports (e.g., weekly job order snapshots, ad performance).
• Assist in maintaining and cleaning records in Talent Trekker to ensure accuracy and reduce duplication.

Qualifications

• 1–3+ years of experience in administrative support, recruiting coordination, or virtual assistant roles.
• Proficiency with ATS/CRM platforms (willingness and ability to learn new systems; Talent Trekker is similar to Avionté).
• Strong research skills using ZoomInfo, LinkedIn, ChatGPT, and web tools.
• Excellent written communication and document formatting skills (Word/Google Docs).
• Highly organized, responsive, and detail-oriented.
• Comfortable managing multiple tasks in a fully remote, fast-paced environment.
• Bonus: Interest in staffing/recruiting and career growth in HR or recruiting operations.

Benefits & Perks

• Attendance Incentive and non-taxable Allowance
  
• Free Food and Coffee when reporting onsite
• 30 leave Credits per year
• HMO Coverage for Principals and Dependents with Counseling Program
• Group Life Insurance
• Regular work schedule with weekends off
• Great Company Culture! Fun in-office Activities and Meaningful CSR Events