The Admin Assistant is responsible for ensuring the smooth and efficient operation of day-to-day administrative functions within the organization. This role encompasses a wide range of duties, including scheduling appointments and meetings, supervising support staff, managing office supplies and inventories, overseeing facility maintenance, and coordinating with external vendors. The Admin Assistant actively supports onboarding and HR coordination, ensures compliance with health, safety, and ISO standards, and assists in the management of ISMS documentation and audit preparation. Additionally, this position oversees travel arrangements and vehicle maintenance, contributing to overall operational effectiveness.
Qualifications
- Bachelor’s Degree in business course or equivalent
- At least 1-2 years of working experience in the related field
- Proven experience in general administrative works
- Has experience in implementation of ISMS 27001
- Preferably with at least one year of related work experience in a similar industry
Relationship:
- Internal – Marketing Team, Service Operations, Regional Technical Manager.
- External – Service Providers and Vendors, Clients.
Educational Background
- Must be graduate of Computer Engineering, Computer Science, or any IT- related position.
- Must have the necessary certification for the service or product being handled.
- Preferably with MBA.
Knowledge:
- Ability to translate requirements into technical specifications/design
- Ability to conduct design reviews with both user and technical personnel
- Highly developed presentation and report generation skills
Specific Skills and Attitude:
- Oral Expression — Talking to others to convey information effectively.
- Oral Comprehension – ability to listen and understand information and ideas presented through spoken words.
- Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
- Written Expression — Communicating effectively in writing as appropriate for the needs of the audience.
- Service Orientation — Actively looking for ways to help people.
- Social Perceptiveness — Being aware of others’ reactions and understanding why they react as they do.
- Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making.
- Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.
- Instructing — Teaching others how to do something
- Coordination and Collaboration — adjusting actions in relation to others’ actions.
- Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
- Negotiation — Bringing others together and trying to reconcile differences.
- Time Management — Managing one’s own time and the time of others.
Work Experience:
Preferably with at least five (5) years of related work experience in business development, sales and marketing.
