JOB SUMMARY:
The Administrative Assistant / Office Administrator provides comprehensive administrative and operational support to ensure the efficient functioning of the office and various departments. This role involves a wide range of tasks, from managing daily office operations to assisting with specific projects, ensuring a smooth and productive work environment for all employees.
KEY RESPONSIBILITIES:
Office Management & Operations:
- Manage and maintain office supplies inventory, ensuring availability and proper procurement.
- Oversee cleanliness, orderliness, and maintenance of office premises and equipment.
- Coordinate with vendors for office repairs, utilities, and other services.
- Manage incoming and outgoing mail, deliveries, and courier services.
- Handle general office inquiries via phone, email, and in-person.
Administrative Support:
- Perform data entry, filing, scanning, and organizing of documents (physical and digital).
- Prepare and edit correspondence, reports, presentations, and other documents.
- Maintain accurate records and databases.
- Assist in scheduling appointments, meetings, and managing calendars.
- Arrange and coordinate travel itineraries and accommodations if required.
Communication & Coordination:
- Serve as a primary point of contact for internal and external stakeholders.
- Facilitate effective communication flow within the office and between departments.
- Assist in disseminating company announcements and policies.
Meeting & Event Support:
- Prepare meeting rooms, including setting up equipment and refreshments.
- Take meeting minutes and distribute them promptly.
- Assist in organizing company events, trainings, and staff gatherings.
Financial & Procurement Support (if applicable):
- Process invoices, expense reports, and petty cash.
- Assist with basic bookkeeping tasks.
- Coordinate with suppliers for quotations and purchase orders.
Special Projects:
- Undertake ad-hoc administrative duties and support special projects as assigned by management.
QUALIFICATIONS:
- Bachelor's degree in Business Administration, Office Administration, Secretarial, or a related field.
- Minimum of 1 year of proven experience in an administrative or office support role.
- Positive attitude, approachable, and able to interact professionally with diverse individuals.
- Excellent Communication Skills
- Ability to anticipate needs and resolve routine issues independently.
- Meticulous in managing documents and data.
- Ability to handle sensitive information with utmost discretion.
- Organizational & Time Management Skills
- Proficiency in Office Software (Word, Excel, PowerPoint, Outlook)
Job Types: Full-time, Fixed term
Contract length: 3 months
Pay: Php13,000.00 - Php15,000.00 per month
Benefits:
- Paid training
Schedule:
- 8 hour shift
- Day shift
Supplemental Pay:
- Overtime pay
Work Location: In person
