AP Specialist

AP Specialist tasks include processing of payables to the vendors in SAP system, prepares monthly schedules, ensure proper withholding of taxes, proper recording of transactions, assist in uploading of invoices in Procure to Pay system and communicate with US team for any vendor-related concerns.

• Completes payments and controls expenses by receiving, verifying, and reconciling invoices.
• Preparation and consolidation of documents needed for payment processing.
• Processing and Creating Invoices in the Procure to Pay System (COUPA).
• Processing approved Coupa Invoices in the Accounting System (SAP).
• Reconciles processed work by verifying entries and comparing system reports.
• Charges expenses to accounts and cost centers by analyzing invoice and expense reports recording entries.
• Pays Vendor, verifying TAX ID Numbers, Purchase Order, Contract and Invoice for payment discrepancies and documentation.
• Process employee payments – Maternity and Sickness Benefits – by receiving and verifying expense reports and posting it to the Accounting System.
• Maintains account and vendor schedules.
• Maintains historical records by filing documents and saving scanned copies in the specific shared folder.
• Summarizing importation related documents and information used for filing TIMTA.
• Making sure that all requirements stated in the policy are being observed and implemented.
• Protects organization’s value and integrity by keeping information confidential.
• Endorsement of processed vendor payments to Disbursements team.
• Maintains account and vendor schedules. Accounts reconciliation.
• Month - end journal entries during month - end closing. Summarize importation - related documents and information use for TIMTA filing.
• Assist external auditors.

• Graduates of Accountancy preferred.
• With 2 years handling Accounts Payable Transactions (End to End) in any industry.
• Knowledgeable in Journal Entry. Experience in 2307 processing (Creditable Withholding Tax).
• Knowledge in using SAP or other accounting system is highly desirable.
• Proficient in MS Excel. Strong interpersonal skills.
• Must be willing to work in a Mid-Shift Schedule.
• Must be flexible in terms of Work Arrangement (Work on Site, Work From Home of Hybrid).
• With 2 years handling Accounts Payable Transactions (End to End) in any industry.
• Knowledgeable in Journal Entry.
• Experience in 2307 processing (Creditable Withholding Tax).
• Knowledge in using SAP or other accounting system is highly desirable.
• Proficient in MS Excel.
• Strong interpersonal skills.
• Solid documentation skills, writing and reporting.
• Excellent quantitative and analytical skills.
• Keen into details.