Supervisory Responsibilities:
- Supervise and provide assistance to staff, ensuring adherence to company policies,
performance standards, and departmental goals.
- Initiates and coordinates the recruitment of required personnel based on established
qualifications; trains new hires based on the corresponding job-specific guidelines and
company’s policies and procedures.
- Define staff roles with established performance standards; monitor staff productivity and
general performance ensuring awareness, consciousness and focus on the department’s
objective and the means to achieve it.
- Conducts regular meetings with staff providing guidance, support, and mentoring to ensure
optimal performance and productivity.
Operational Responsibilities:
- Ensures that appropriate systems/procedures for facilities and office administration services
are implemented conforming with company policies to improve operational efficiency and
effectiveness.
- Maintain cleanliness and presentable appearance of the company’s facilities, ensuring a safe
and good work environment adhering to government regulations and environmental
standards.
- Monitor and supervise installation, repair, and preventive maintenance of office and facilities
equipment ensuring cost-effectiveness and continuous availability.
- Monitor procurement, inventory, and distribution processes for office supplies, housekeeping
materials, corporate giveaways, and other office products and services.
- Establish and maintain relationships with suppliers and vendors.
- Oversee Fixed Assets Management and manage the acquisition, allocation, movement, and
disposal of fixed assets in coordination with the Finance Department.
- Coordinate vehicle maintenance, trip schedules, and transportation arrangements for
employees, clients, and guests. Monitor gasoline expenses, insurance, and registration
renewal for company vehicles.
- Coordinate with different department heads in organizing company activities and assist with
various events, and projects (i.e. exhibits, job fair, seminar, sales awards, anniversary, holiday
parties, etc.)
- Ensure cost efficiency, government regulation and company policies compliance, safety and
security standards in handling and monitoring tasks and responsibilities.
- Prepare regular and ad hoc reports for the department head and other stakeholders.
- Perform other responsibilities, additional tasks, and projects as needed and required by the
position.
Qualifications
- Bachelor's degree in Business Administration, Engineering or related course
- Must have experience in any general services operations such as procurement and facilities
maintenance/management.
- Strong knowledge of office equipment maintenance and fixed asset control.
- Proven expertise in budgeting and implementing cost-effective measures.
- Excellent communication, leadership, and problem-solving skills.
- Proven ability to supervise teams and manage operational workflows.
Work Shift: Monday – Friday
Work set-up: Full onsite
Location: ICS’ HQ – Greenhills, San Juan City
Job Type: Full-time
Pay: Php35,000.00 - Php40,000.00 per month
Schedule:
- Day shift
- Night shift
Supplemental Pay:
- 13th month salary
Application Question(s):
- Do you have experience in procurement and facilities
maintenance/management?
Education:
- Bachelor's (Required)
Experience:
- General Services Sup : 3 years (Required)
Work Location: In person
