Office Administrator – CEO Office
Job Title: Executive Assistant – CEO Office Location: Remote, preferably residing in Malaysia/ Thailand/ Philippine Department: CEO Office Reports To: CEO & Regional projects Head Employment Type: Full-time
Job Summary
We are seeking a highly organized and proactive Office Administrator to support the CEO Office. This role will be responsible for overseeing all administrative operations, tracking payments, coordinating with accounting, and ensuring timely tax filings. The ideal candidate is detail-oriented, dependable, and experienced in handling confidential information and cross-functional coordination.
Key Responsibilities
- Manage day-to-day administrative operations of the CEO office.
- Track all company payments, verify due dates, and follow up with finance or vendors.
- Coordinate with the accounting team on payment processing, invoicing, and documentation.
- Ensure timely preparation and submission of all tax filings and compliance documents.
- Maintain a centralized record of contracts, invoices, tax receipts, and other official documents.
- Act as a liaison between the CEO Office and other departments on administrative matters.
- Prepare and update reports for the CEO regarding administrative and financial follow-ups.
- Schedule and coordinate internal and external meetings as required.
- Assist in organizing company records, renewal reminders (e.g., licenses, registrations), and vendor communications.
- Perform other tasks as assigned by the CEO.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Accounting, or a related field.
- 2–4 years of experience in office administration or executive support roles.
- Familiarity with basic accounting processes and financial document handling.
- Strong organizational and multitasking skills.
- Excellent communication skills in English.
- Proficient in Microsoft Office Suite and Google Workspace.
- Integrity and ability to handle confidential information with discretion.
Preferred Skills
- Experience working with finance or legal teams or as an office administrator
- Prior experience in startups or fast-paced environments.
Job Type: Full-time
Pay: Php25,000.00 - Php50,000.00 per month
Experience:
- Office Administrator: 2 years (Preferred)
- Finance and/or Accounting: 1 year (Preferred)
Language:
- English (Preferred)
Work Location: Remote
