Procurement Analyst - Manila, PH

Company Description

Balsam Brands is a global eCommerce retailer with roots in holiday and home décor. Our flagship brand is Balsam Hill™, the world’s leading retailer of artificial Christmas trees and holiday décor. We strive for excellence in everything we do and present a unique opportunity for those seeking to have an impact in a people-first company that values relationship-building, authenticity, and doing the right thing. We have steadily growing teams in Boise, the Bay Area, Canada, Ireland, and the Philippines.

The company's mission is to create joy together. We empower our team and partners to love what they do, provide products and experiences that inspire meaningful moments with family and friends, and give back to our communities. When you join Balsam Brands, you’ll find a culture of caring people doing challenging work while building a welcoming workplace.

• Balsam Brands on LinkedIn: http://www.linkedin.com/company/balsam-brands/
• Balsam Brands on Instagram: https://www.instagram.com/balsam_brands/
• Balsam Brands in Forbes: https://bit.ly/balsambrandsforbes

At Balsam Brands, we like to think of our people-first culture as more than just a tagline. It's the heart of our company. In fact, our Philippine ROHQ being recognized as one of the Philippine’s Best Work Places by the prestigious Great Place To Work organization is a testament to this.

We know that you need to feel comfortable in your work environment, so we make sure that everyone in the team is supported and cared for. Team Manila has been working from home since 2010 with occasional in-person meet-ups and events to help build relationships and foster camaraderie.

Team Manila represents nearly every function in the company — from Marketing to Operations and everything in between. Everyone gets to enjoy company-issued laptops and full employee benefits including HMO coverage, mental health support, paid time off, 13th-month pay, and many more. The company trips, wellness benefits, and other perks are just the cherry on top of our permanent work-from-home setup.

• Balsam International on Facebook: https://www.facebook.com/BalsamInternationalPH
• Balsam International on LinkedIn: https://www.linkedin.com/company/balsam-international-unlimited

At Balsam International, we strive to build a diverse, equitable, and inclusive team to fulfill our purpose to create joy together. Balsam International is proud to be an equal opportunity employer. We encourage people from all backgrounds, ages, abilities, and experiences to apply. We do not discriminate on the basis of race, ethnicity, religion, national origin, citizenship, marital or family status, disability, sexual orientation, gender identity or expression, pregnancy or caregiver status, or any other legally protected status. We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application and interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Job Description

Balsam International is looking for a detail-oriented and proactive Procurement Analyst to support our Inventory Planning and Procurement initiatives. This role reports directly to the Procurement Supervisor and take ownership of day-to-day procurement operations, including purchasing, managing vendor relationships, tracking orders and data, handling contracts and payments, and generating reports to support cross-functional teams.

What you’ll be doing:

Order Creation and Management

• Ensures timely and accurate placement of purchase orders.
• Negotiates PO terms with vendors to reach acceptable agreements.
• Monitors vendors’ compliance with agreed ship dates.
• Tracks all orders and shipments to ensure correct and on-time delivery of goods.
• Partners closely with our Operations team and external partners to ensure timely and accurate execution of inventory plans.

Data Management

• Creates, manages, and audits large data sets in support of various Planning and Procurement functions.
• Supports the Planning team in the execution of demand forecasting and supply planning.
• Partners with merchant teams in planning for New Product Introductions.
• Collaborates with the Operations team in shipment scheduling and warehouse allocation.
• Facilitates the transfer and implementation of data between various systems, databases, and spreadsheets.
• Operates system-based processes and procedures for planning, order management, purchasing and supply chain.
• Drives automation and documentation of planning functions and processes.

Vendor and Contract Management

• Develops effective communication strategy and maintains good business relations with vendors.
• Monitors the purchasing mailbox and serves as the point of contact for vendors on all PO concerns.
• Assists the merchandising team with vendor onboarding.
• Maintains and keeps records of vendor contracts and insurance certificates.

Accounts Payable Management

• Submits PO, commission, and/or sample payments that are due for approval.
• Monitors payments to ensure vendors and agents are paid accurately and on time.
• Maintains and reconciles records of payments and chargebacks.
• Coordinates vendor requests for new or changed bank account information to the accounting team for verification.

Reporting and Analysis

• Develops reports and presentations in a clear and actionable manner.
• Supports team and other functions through ad hoc analysis and projects.
• Adapts, develops, and expands skills as new and advanced tools and solutions are introduced.

Other Duties and Responsibilities

• Performs other duties that may be assigned from time to time.

What we’re looking for:

• Bachelor’s Degree in Business Management, Supply Chain Management, Economics, or other related course with quantitative background.
• Minimum of one (1) year relevant experience in procurement involving purchase orders, which also entails analyzing data sets in support of various Inventory Planning and Procurement initiatives preferably gained from a multinational environment.
• Must be adept in collaborating with other teams on the conduct of in-depth cross-functional projects which will have a direct impact on Balsam Brands’ business.

Location: The Procurement Analyst position is a remote working position for Balsam International Unlimited Company - Philippine ROHQ in Manila. Team members in the Philippines are located within Metro Manila, Bataan, Batangas, Bulacan, Cavite, Laguna, Pampanga, Rizal, and Tarlac areas only.

Our must-haves:

• Must attend occasional in-person meetings.
• Must have a fast, reliable DSL, Fiber, or Broadband connection (not mobile or broadband stick) as the primary internet connection with a minimum actual speed of 50MBPS.

Note: An online assessment will also be part of the recruitment process.

Status: This is a full-time, permanent position with benefits.

Hardware Provision: Company-issued Laptop will be provided on your first day.

At Balsam International, we strive to offer a competitive compensation and benefits package. For permanent, full-time team members, this includes:

• Government-mandated Benefits (SSS, PAG-IBIG, PhilHealth)
• 13th Month Pay
• Paid Leaves. We use time off to rest, go on vacation, or just sleep in! Our paid time off is flexible to our needs.
• Internet Subsidy. With internet allowance, we are set up for success.
• Healthcare Coverage (+ 2 dependents). We worry less about rising medical costs with flexible quality healthcare benefits.
• Maternity, Paternity, and Solo Parent Benefit. We make sure parents are supported while they navigate work and family life.
• Continuous Learning and Professional Development Benefit. Our professional and personal development are fully supported. Whether it be online courses, workshops or books!
• Mental Health Support. We manage work and life's challenges through Mental Health Day breaks, 24/7 professional counselling, and curated webinars.
• Company Incentive. An additional cash-based perk for all our Brandits based on company's performance.
• Meeting and Team Building Allowance. Happy tummies make our meetings more fun and productive!
• Shutdown Week. We can spend more time on things that matter with an additional one-week paid time off on top of paid leaves.
• Volunteer Time Off. With two paid days off, we are able to volunteer for advocacies we believe in.
• Bereavement Leave. We get additional paid leaves when a loved one passes to grieve and provide immediate support to our families.

Additional Information

All your information will be kept confidential according to EEO guidelines.