BW Epic Kosan owns and operates a fleet of 40 modern and high quality fully pressurised, semi-refrigerated and ethylene capable gas carriers providing seaborne services for the transportation of liquified petroleum gas (LPG), petrochemicals and other speciality gases. We are headquartered in Singapore, with offices in Copenhagen, Manila and Tokyo. Our vessels serve as a crucial link in the international gas supply chains of leading oil majors and commodity trading houses throughout Southeast Asia, the Middle East, Europe, West Africa and the Americas. We employ approximately 1700 seafarers and a multi-national team of 150 shore-based staff.
DESIGNATION : Purchasing Assistant
RESPONSIBILITIES
- Liaise with approved suppliers & sub-contractors for quotes, order confirmation, delivery and invoicing (to be send to Accounts Payable, Finance) for various stores, spares, etc. supplied.
- Evaluate the performance of the suppliers, sub-contractors and repair companies/yards.
- Processing of all the RFQ's stores / spares on time, checking procurement system on daily basis. If urgent RFQ's which must be given top priority.
- Timely procurement and forwarding of stores and spares to the vessels.
- Schedule servicing and repairs of Life Saving Appliance (LSA), Fire Fighting Appliance (FFA), equipment, etc.
- Assist the Senior/Ship Manager in carrying out dockings and repairs as required.
- Assist the Senior/Ship Manager to carry out Flag documentation as and when required.
- Submission of monthly reports to the management in accordance with the Reporting Schedule.
- Follow-up on Fuel Oil (FO) and Lube Oil (LO) sample reports from the vessel and testing laboratories.
- Send "Storing Feedback" to the vessels and ensure vessels acknowledge receipts of stores, spares, etc.
- Timely processing of all invoices for Stores, Spares, Repairs, etc.
- Maintain record of various suppliers who does not meet company's requirements regarding safety, health, environmental and quality policies, and report to the Assistant Manager, Purchasing accordingly.
- Maintain vessel certificates' record and initiate early action to ensure timely renewal, working in consultation with the Senior/Ship Managers.
- To send class survey status to the vessels, once a month. To arrange class surveyor to attend to the vessel for various surveys, working in consultation with the Senior/Ship Manager.
- To maintain vessel drawings and plans.
- Any other jobs assigned by the Supervisors.
QUALIFICATIONS
- Candidates must hold a Bachelor's Degree in Business Administration, Supply Chain Management, Logistics, or a related field.
- Atleast 1-2 years experience in purchasing or related administrative work.
- Organized and detail-oriented
- Strong communication and coordination skills
- Can work independently and with a team
- Trustworthy, proactive, and reliable
- Willing to learn and work in a fast-paced environment
- Proficient in Microsoft Office, Sharepoint, etc. Experience in Shipnet and Eyeshare or any ERP systems is an advantage.
OTHER INFORMATION
BWEK offers exciting and rewarding career opportunities to bright and ambitious people, who have the skills and determination to succeed in a career in the maritime industry.
Our success is attributed to attracting, developing and retaining among the best people our industry has to offer. We place great emphasis on developing talent and maximizing the opportunities for our staff to progress within their position and the company.
This is a unique opportunity to work for one of the most progressive companies in the industry. Interested candidates should submit their covering letter and a detailed curriculum vitae to the Human Resource Department at: [email protected] & [email protected]. Website: www.bwek.com
Information for Recruitment Agencies:
Please be informed that BWEK operates on a Preferred Supplier List (PSL) and will not be accepting unsolicited applications from non-PSL agencies.
We regret only shortlisted candidates will be notified.
