Recruitment and Onboarding Specialist

Overview

The Recruitment and Onboarding Specialist plays a critical role in ensuring a seamless and efficient onboarding experience for newly hired IT/Technical employees. Reporting to the Sr. Manager, IT and Technical Recruitment, this role serves as a central point of contact for candidates, hiring managers, and internal stakeholders throughout the onboarding journey. The ideal candidate is highly organized, detail-oriented, and committed to delivering exceptional candidate and stakeholder experiences.

Responsibilities

SPECIFIC DUTIES AND RESPONSIBILITIES

Recruitment Operations & Onboarding Coordination

• Screen and assess candidates for Development/IT positions.
• Manage job postings across the company website, recruitment portals, and other digital platforms.
• Supervise and administer technical testing as part of the recruitment process.
• Evaluate candidates' technical competencies against job descriptions and test results.
• Serve as the primary point of contact for newly hired IT/Technical employees from offer acceptance through the first day of employment.
• Manage and execute all pre-boarding and onboarding logistics including document collection, systems access, equipment handoff, and internal notifications.
• Craft and send onboarding communications covering company information, schedules, expectations, and reminders.
• Ensure new hire data is accurately captured, and all onboarding steps are completed in a timely and compliant manner.

Stakeholder Engagement & Process Improvement

• Partner closely with IT, HR, Facilities, and business units to align onboarding workflows and timelines.
• Act as a subject matter expert on onboarding processes and systems, driving continuous improvement initiatives.
• Proactively address onboarding concerns from candidates and stakeholders, providing resolution with professionalism and care.
• Support recruitment initiatives and contribute to projects as needed to enhance the end-to-end hiring experience.
• Identify bottlenecks in onboarding processes and recommend improvements for increased efficiency and candidate experience.

Reporting & Compliance

• Prepare and send daily/weekly onboarding status reports to the Tech Recruitment team and leadership.
• Maintain and update onboarding trackers, checklists, and other relevant documents.
• Monitor onboarding metrics and ensure compliance with internal policies and data confidentiality standards.
• Collaborate with recruiters to ensure smooth handoff from candidate selection to onboarding phase.
• Perform additional ad hoc tasks and administrative duties as assigned.

COMPETENCIES

• Organization & Attention to Detail: Ability to manage multiple onboarding workflows simultaneously while ensuring accuracy and timeliness.
• Stakeholder Management: Skilled in communicating with and coordinating across multiple departments and levels of leadership.
• Communication Skills: Strong written and verbal communication; ability to craft professional emails and documents.
• Process Orientation: Keen understanding of recruitment workflows and how to streamline and improve them.
• Analytical Thinking: Ability to track and interpret onboarding data to identify trends and areas of opportunity.
• Adaptability: Thrives in a fast-paced, startup-like environment with shifting priorities and varied schedules.

Qualifications

Educational Qualification/s

• Bachelor’s degree in HR, Psychology, or equivalent

Professional Qualification/s

• Minimum of 1 year relevant working experience
• Recent graduates are encouraged to apply.

Work Conditions

• Hybrid Schedule – Required to work in the office 3 to 4 times per week
• Contract: 3 months to start, with the potential to go full-time