Position Summary
The Virtual Transaction Coordinator plays a key role in ensuring the smooth flow of real estate transactions from the time a contract is signed until the deal is closed. You’ll be the central point of contact between agents, clients, lenders, settlement/closing companies, cooperating brokerages, and service vendors—keeping everyone aligned and on schedule.
Key Responsibilities
- Manage real estate transactions from contract to close using CRM and Transaction coordination software (Brivity, KVCore, Skyslope, Dotloop, Trello, G-Suite)
- Enter new transactions and leads into the CRM and launch appropriate workflows
- Track all critical deadlines: inspection, financing, title/abstracting, and closing
- Coordinate with in-state mobile notaries for signing appointments
- Arrange courier services for delivery or pickup of original documents
- Professionally communicate with all transaction parties including agents, lenders, attorneys, and settlement companies
- Coordinate inspections, appraisals, and any post-inspection repairs
- Confirm and track earnest money deposits
- Maintain accurate and compliant digital files in Dotloop and Skyslope
- Provide consistent updates to agents and clients via email or text
- Assist with light marketing tasks (optional), such as flyer edits or social media scheduling using Canva
What We’re Looking For
- 1–2+ years of experience in real estate transaction coordination or similar administrative support
- Strong written and spoken English with clear, professional communication
- Highly organized, accurate, and reliable with strong time management
- Proactive problem solver who takes initiative and manages shifting priorities with ease
- Proficient with platforms including Brivity, Dotloop, Skyslope, Trello, Google Workspace, and Zoom
- Has stable high-speed internet, backup power, and a distraction-free workspace
- Collaborative, long-term mindset with a heart for supporting a growing team
Bonus Skills (Not Required, But Helpful)
- Canva or graphic design for listing marketing or team templates
- Familiarity with U.S.-based real estate or high-volume transaction work
Job Type: Full-time
Benefits:
- Work from home
Schedule:
- Evening shift
Work Location: Remote
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