Overview:
The Virtual Transaction Coordinator plays a key role in ensuring the smooth flow of real estate transactions from the time a contract is signed until the deal is closed. You’ll be the central point of contact between agents, clients, lenders, settlement/closing companies, cooperating brokerages, and service vendors—keeping everyone aligned and on schedule.
Responsibilities:
WFH TECHNICAL REQUIREMENTS:
GR8 Global is a firm forged by an affinity of top 100 accounting firms in the United States with the objective of coming together and redefining the workplace while providing additional value to our partners. We believe that there is a huge pool of talent outside of the US. Our mission is to bring together the best talent and match them with excellent work opportunities based on their core competencies, skill sets, and overall experience and exposure in the different areas of audit, accounting, and similar financial-related areas. We prioritize creating a positive and inclusive workplace culture where all talents are valued and developed.
The Virtual Transaction Coordinator plays a key role in ensuring the smooth flow of real estate transactions from the time a contract is signed until the deal is closed. You’ll be the central point of contact between agents, clients, lenders, settlement/closing companies, cooperating brokerages, and service vendors—keeping everyone aligned and on schedule.
- Manage real estate transactions from contract to close using CRM and Transaction coordination software (Brivity, KVCore, Skyslope, Dotloop, Trello, G-Suite)
- Enter new transactions and leads into the CRM and launch appropriate workflows
- Track all critical deadlines: inspection, financing, title/abstracting, and closing
- Coordinate with in-state mobile notaries for signing appointments
- Arrange courier services for delivery or pickup of original documents
- Professionally communicate with all transaction parties including agents, lenders, attorneys, and settlement companies
- Coordinate inspections, appraisals, and any post-inspection repairs
- Confirm and track earnest money deposits
- Maintain accurate and compliant digital files in Dotloop and Skyslope
- Provide consistent updates to agents and clients via email or text
- Assist with light marketing tasks (optional), such as flyer edits or social media scheduling using Canva
- 1–2+ years of experience in real estate transaction coordination or similar administrative support
- Strong written and spoken English with clear, professional communication
- Highly organized, accurate, and reliable with strong time management
- Proactive problem solver who takes initiative and manages shifting priorities with ease
- Proficient with platforms including Brivity, Dotloop, Skyslope, Trello, Google Workspace, and Zoom
- Has stable high-speed internet, backup power, and a distraction-free workspace
- Collaborative, long-term mindset with a heart for supporting a growing team
Bonus Skills (Not Required, But Helpful)
- Canva or graphic design for listing marketing or team templates
- Familiarity with U.S.-based real estate or high-volume transaction work
WFH TECHNICAL REQUIREMENTS:
Minimum Internet Speed: 50-100 Mbps- Dedicated Home Office Area: Private, quiet workspace
- Business Continuity Plan: Power and Internet Backup is a MUST
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