Job Overview:
We are looking for a Maintenance Coordinator / Admin Assistant to join our team and support a growing account in the property management industry. This role is essential to the smooth operation of daily maintenance activities and administrative functions across departments. The ideal candidate is reliable, detail-oriented, and committed to building a long-term career within a supportive work environment.
Responsibilities:
Maintenance Coordination
Monitor and manage incoming maintenance service requests.
Schedule services in coordination with property managers and vendors.
Track job progress and ensure timely completion of work orders.
Assist the Maintenance Manager by compiling reports and addressing escalations.
Administrative Support
Maintain accurate documentation, reports, and file organization.
Perform data entry tasks and assist with administrative requirements of other teams.
Liaise with internal departments and external contacts to ensure efficient task execution.
Minimum of 1 year of experience as a Maintenance Coordinator in a property management company.Strong verbal and written English communication skills.
Experience working with property managers, tenants, and third-party vendors.
Proficiency in Microsoft Excel and comfort in using technology platforms.
Willingness to perform both core duties and occasional administrative support tasks.
Clear interest in long-term employment and professional development.
Preferred Qualifications (Nice to Have):
Familiarity with property management software such as Maintenance IQ (Yardi) or similar platforms.
Key Competencies:
Fluent in English and confident in handling communication with U.S.-based stakeholders.
Highly organized with strong attention to detail.
Logical thinker with the ability to understand workflows and prioritize tasks.
Self-starter with a proactive, positive work attitude.
Excellent comprehension, coordination, and follow-through skills.
Tech-savvy and adaptable to new tools and systems.
Reliable, consistent, and aligned with long-term employment values.
