An Executive Assistant (EA) provides high-level administrative support to executives, often acting as the right-hand person to ensure the leader’s time, communication, and priorities are managed effectively. Their role goes beyond regular administrative work, as they handle confidential matters, support decision-making, and coordinate across departments.
Here’s what an Executive Assistant typically does:
Core Responsibilities
- Scheduling & Calendar Management: Organizes the executive’s meetings, appointments, and travel itineraries, making sure time is used efficiently.
- Communication Management: Screens calls, emails, and correspondence, sometimes responding on behalf of the executive. Act as the primary point of contact for internal and external stakeholders on behalf of the executive.
- Meeting Preparation: Prepares agendas, briefing materials, and takes meeting minutes; ensures the executive is well-informed ahead of engagements.
- Travel Coordination: Books flights, accommodations, and transport, while keeping contingency plans in place.
- Document Handling: Drafts, edits, and proofreads reports, presentations, and official communications.
- Confidential Support: Manages sensitive information with discretion, often involving HR, finance, or strategy matters.
Strategic & Managerial Support
- Gatekeeping: Prioritizes what requires the executive’s attention and filters unnecessary distractions.
- Project Assistance: Helps oversee projects, tracks deadlines, and follows up with teams.
- Stakeholder Liaison: Acts as the point of contact between the executive and staff, clients, or external partners.
- Decision Support: Provides research, data, or recommendations to assist with decision-making.
Key Skills Needed
- Strong organization and time management
- Excellent communication (written and verbal)
- Discretion and confidentiality handling
- Problem-solving and initiative-taking
- Tech-savviness (calendar tools, communication apps, document software)
- Ability to work under pressure and adapt quickly
Job Type: Full-time
Benefits:
- On-site parking
- Opportunities for promotion
- Promotion to permanent employee
Experience:
- Executive Assistant: 1 year (Required)
Language:
- English (Required)
Work Location: In person