Human Resource Officer

Job Title : HR Officer

Reports To : HR Supervisor

Interface with : All Department

Job Purpose

· Implements day to day activities/procedures of the Human Resources department in the following facets: recruitment and plantilla management, timekeeping and payroll, compensation and benefits, performance management, employee and labor relations and rewards and recognition

Duties and Responsibilities

Recruitment/Plantilla Management

· Monitors branch plantilla

Maintains and updates 201 files of agency based and suppliers’ employees

Timekeeping and Payroll

· Files, checks and validates daily attendance, related documents of direct hired and agency based employees such as DTR, OT, Leave, travel, timekeeping forms

· Updates payroll system regarding pertinent information of newly hired employees and time keeping concerns such as OT, travel, leave, change day off etc.

· Prepares summary report and process payroll of direct hired employees

· Distributes employees’ pay slips and attends to employees’ salary/timekeeping related concerns

· Ensures timekeeping system runs smoothly and reports to IT any malfunction or system error

· Prepares timekeeping/payroll related reports timely and accurately such as but not limited to: payroll summary, pay slip receiving summary, perfect attendance, managers’ attendance, OT summary

· Creates daily attendance monitoring report for agency based/suppliers employees

· Sends DTR to agencies and suppliers

· Coordinates with agencies regarding salary, DTR and billing statements

· Verifies billing statements submitted by agencies

Compensation and Benefits

· Implements annual medical examination and drug testing of employees

Performance Management

· Conducts performance appraisal feedback of direct and agency based employees with department heads (probationary, semi and annual appraisal and renewal of service contract)

Employee and Labor Relations

· Conducts initial investigation based on the forwarded incident report by concerned department to be forwarded to HR Manager for review

· Prepares and facilitates concerns, grievances, inquiries, feedback to be escalated to the HR Manager

· Prepares timely and accurate reports such as but not limited to semi-annual performance appraisal, disciplinary timeline, agency feedback and agency employee feedback and recruitment reports

· Computes 40% HR grade as part of performance appraisal

· Generates monthly report of employees’ attendance to HR Supervisor for disciplinary action

· Prepares tardiness memos and other disciplinary related letters to agencies and suppliers

· Conducts exit interview of separated employees and facilitates clearance signing

· Performs administrative functions as secondary in the absence of administration personnel

· Performs other HR/administrative tasks that may be assigned from time to time

Qualifications

· Degree Holder

· Computer literate

· At least 6 months work experience in the following facets of HR: recruitment, payroll processing, timekeeping, compensation and benefits administration, administrative, employee/labor relations

· Knowledge in Philippine Labor Code/Law an advantage

Competency Requirements

A. Knowledge and Job Skills Requirements:

· Interview and screening

· Time Keeping and Payroll Processing

· Compensation and benefits administration

· Handling disciplinary cases

· Knowledge in Administrative and Leasing Function

· Computer Literate (can operate basic MS Programs)

B. Soft Skills

· Above average verbal and written communication skills

· Interpersonal Relationship Skills

· Coordination Skills

Job Type: Full-time

Pay: Php18,000.00 per month

Benefits:

• Company events
• Employee discount
• Free parking
• On-site parking
• Paid training
• Pay raise

Education:

• Bachelor's (Required)

Work Location: In person