Job Description
Ensure cosmetic products are meeting all the applicable regulations. Collect and submit to local authority’s documents required for license and renewals following strict deadlines. Follow-up and set timelines for approvals. Protect Brands from any regulatory risk of non-compliance. Monitor existing and new regulations to anticipate any business impact. The role requires a proactive individual who can manage submissions, track progress, and communicate effectively with both regulatory authorities and internal stakeholders.
Responsibility
Regulatory Submissions:
Prepare, coordinate, and submit cosmetic notification /packaging data to the local authorities in Philippines
Track submission progress and proactively address any queries or requests from the authorities.
Provide timely updates, monthly reports, and KPI reports on submission status to local Brands and Regulatory Affairs Manager in Singapore.
Documentation and Database Management:
Compile, organize, and maintain comprehensive regulatory documentation, including source of product registration and approvals.
Ensure accurate and up-to-date regulatory information is kept in relevant databases and systems.
Compliance Support:
Marketing claims: Maintain a current and accurate list of permitted and prohibited claims in accordance with local regulations. Review and ensure product claim compliance.
Label: Ensure that all product labels comply with local labeling regulations and requirements.
Inspection: Participate in local regulatory inspections, including preparation and follow-up activities.
Non-compliance reporting: Immediately report any identified regulatory risks or instances of non-compliance.
Regulatory Monitoring:
Monitor new regulations and guidelines relevant to the company's products.
Provide timely updates and summaries of regulatory changes to the Regulatory Affairs Manager and relevant stakeholders.
Assess the potential impact of new regulations on the company's products and operations.
Reporting
Locally: Dior General Manager
Functionally: SEA Regulatory Manager
Qualifications
Registered Pharmacist, Chemist, or Chemical in Philippines
3+ years of relevant working experience in regulatory affairs is preferred.
Excellent time management skills with the ability to thrive in a fast-paced environment.
A collaborative team player with strong interpersonal skills.
Meticulous with high level of accuracy.
Excellent communication skills, both written and verbal.