About Us
Helpware is a technology-driven company with offices in the USA, Ukraine, Mexico, and the Philippines which provides Customer Experience & Operational Support for modern companies. Our team of professionals is driven by the purpose of providing best-in-class value-adding services to our partners by leveraging our empowered teams, innovative solutions, and technologies.
Position Summary:
We are seeking a highly organized and proactive Executive Assistant to provide support to our commercial team. This role involves managing schedules, coordinating travel, facilitating communication between departments, and assisting with key projects and events. The ideal candidate is a detail-oriented problem solver who thrives in a dynamic environment and enjoys contributing to a collaborative team culture.
Key Responsibilities:
- Provide executive support, including scheduling, travel arrangements, and functional leadership assistance for respective departments.
- Act as a liaison to ensure smooth communication and collaboration between internal departments.
- Assist with the coordination and setup of special projects, bookings, and events.
- Curate meeting agendas, prepare materials, and develop presentations.
- Attending meetings, taking detailed notes, and tracking action items to ensure timely follow-ups.
- Manage calendars for the commercial team, optimizing schedules for efficiency.
- Foster a strong team culture by facilitating effective collaboration and communication across departments.
- Assist with special projects on an as-needed basis.
Qualifications:
- Proven experience as an Executive Assistant, Administrative Coordinator, or similar role.
- Strong organizational and multitasking skills with excellent attention to detail.
- Proficiency in Microsoft Office Suite and calendar management tools.
- Excellent written and verbal communication skills.
- Ability to handle sensitive information with discretion and professionalism.
- Strong problem-solving skills and the ability to work independently.
- Experience in event planning, project coordination, or related fields is a plus.
Supportware is the Service Delivery Partner of Helpware in the Philippines. Supportware's main goal is to provide Helpware, with excellent business process solutions and to achieve the optimum job-person match. On behalf of Helpware, candidates can discuss and explore current job opportunities within the company.
Work Environment:
As the COVID-19 pandemic and the different levels of quarantine continue to threaten our future, what remains is our commitment to our people. We are committed to providing continuous employment to people, most especially to the ones severely affected by this pandemic. Our policy is our people first, and as such, it is our goal to keep our employees safe during these uncertain times.
Job Type: Full-time
Pay: Php27,000.00 - Php30,000.00 per month
Benefits:
- Company events
- Health insurance
- Life insurance
- Opportunities for promotion
- Paid training
Application Question(s):
- Do you have any experience as an Executive Assistant, Administrative Coordinator, or similar role?
- Can you work onsite?
- Can you work nightshift/shifting schedule?
- Expected Salary:
Work Location: In person
