About HydraMed
HydraMed is a leader in mobile IV therapy and wellness solutions, bringing licensed medical treatments straight to clients’ homes, offices, and events. As we continue to scale across the U.S., we’re expanding our internal operations team to keep our finances organized, accurate, and ready to support growth.
Position Summary
The Finance & Payroll Coordinator is a key administrative support role responsible for maintaining financial records, assisting with payroll preparation, and supporting operational finance tasks across departments. Working directly under the Executive Operations Director, this role ensures accuracy in payment processing, contractor documentation, and internal reporting.
This is an ideal position for someone detail-oriented, process-driven, and experienced in basic accounting and payroll systems.
Key Responsibilities
- Maintain accurate records of financial transactions, including income, expenses, invoices, and reimbursements
- Prepare and organize payroll data for bi-weekly payouts to nurses, contractors, and team members
- Track time logs, treatment payouts, and compensation structures across multiple states and teams
- Reconcile payment platforms, bank statements, and expense reports regularly
- Support monthly and quarterly reporting by organizing spreadsheets and exporting reports from systems
- Coordinate with dispatch and HR for up-to-date information on team hours, bonuses, and compensation changes
- Manage and organize 1099 contractor files, payment logs, and tax-related documentation
- Assist in preparing documentation for accountants, tax advisors, and internal audits
- Ensure all financial data is handled with the highest level of confidentiality and compliance
- Support ad hoc financial or administrative projects assigned by the Executive Operations Director
Qualifications
- 2+ years experience in bookkeeping, accounting support, or payroll coordination
- Proficiency with Google Sheets/Excel and accounting software (e.g., QuickBooks, Gusto, or equivalents)
- High attention to detail and accuracy in managing data and financial records
- Excellent organizational skills and ability to manage multiple tasks and deadlines
- Strong communication skills and a proactive, solutions-oriented attitude
- Ability to handle confidential and sensitive information with discretion
- Previous remote work experience is a plus
- Experience in healthcare or contractor-heavy industries is preferred
Schedule & Compensation
- Remote (U.S. time zones preferred)
- Part-time to full-time depending on availability and experience
Job Types: Full-time, Fresh graduate
Pay: From Php25,000.00 per month
Benefits:
- Pay raise
- Work from home
Schedule:
- 8 hour shift
- Evening shift
Application Question(s):
- How many years of professional experience do you have in accordance to the role?
- We are big on commitment and responsibility, how can we make sure that you are the right person we are looking for?
- Knowledge and experience in Quickbooks is a must for this role, how many years of experience do you have with the mentioned tool?
- This role is on a contractor status, are you comfortable being an independent contractor?
- Are you comfortable putting a time tracking app in your personal device?
Work Location: Remote
Application Deadline: 06/23/2025
