Admin Support Specialist

An Admin Support Specialist ensures smooth business operations by managing essential administrative functions efficiently, allowing teams and executives to focus on strategic tasks. Their role involves a combination of clerical, organizational, and communication tasks that support teams, managers, and executives.

Key Roles and Responsibilities

1. Administrative Assistance

• Managing and maintaining digital and physical filing systems.
• Preparing reports, memos, and correspondence.
• Assisting in document creation, proofreading, and formatting.
• Scheduling and organizing meetings, appointments, and travel arrangements.
• Handling incoming and outgoing mail, emails, and phone calls.

2. Office Operations and Coordination

• Ensuring smooth daily office functions.
• Ordering and maintaining office supplies and equipment.
• Coordinating office maintenance and facility management.
• Implementing and maintaining office policies and procedures.

3. Communication Management

• Acting as the point of contact between internal teams and external partners.
• Drafting and distributing internal announcements and communications.
• Managing correspondence, including emails, phone calls, and inquiries.

4. Data Management and Record-Keeping

• Maintaining and updating databases, spreadsheets, and records.
• Ensuring the confidentiality and security of sensitive documents.
• Assisting in compliance with company policies and legal regulations.

5. Support for Management and Teams

• Assisting department heads, executives, or teams with administrative tasks.
• Helping coordinate special projects and company initiatives.
• Preparing presentations and reports for meetings.

6. Event Planning and Logistics

• Assisting in the organization of company events, conferences, and team activities.
• Managing logistics such as venue booking, catering, and scheduling.

Skills and Qualifications

• Strong organizational and time management skills.
• Excellent verbal and written communication.
• Proficiency in Microsoft Office, Google Workspace, and other business software.
• Ability to handle confidential information with discretion.
• Problem-solving and critical-thinking abilities.
• Multitasking and ability to work under pressure.

Job Type: Full-time

Schedule:

• 8 hour shift

Supplemental Pay:

• 13th month salary